How It Works
From blank calendar to published schedules in five steps. Define your team, build the schedule, let the solver optimise it, fine-tune the results, then share with everyone.
Define Your Team
Start by adding people and assigning them capabilities. Capabilities describe what a person is qualified to do - run a workshop, drive a minibus, operate AV equipment.
When you later create tasks and set required capabilities, the optimiser uses this information to decide who can be assigned where. A task requiring an “Organiser” will only receive people tagged with that capability.
You can also set availability windows per person, group people into teams, and define location preferences - all of which feed into the solver’s constraint model.
Allocate Your Schedule
Define your event’s task types - workshops, talks, logistics, breaks - and set their constraints: time, location, required capabilities.
Place tasks on a visual calendar. The Constraint Model Input gives you a timeline view where you arrange tasks across locations and time slots.
The system validates your setup as you go - a green check confirms all constraints are satisfiable before you optimise.
Optimise with One Click
Hit the Optimise button to run the solver. It automatically assigns people to tasks while respecting every constraint you’ve defined.
Watch the objective value converge in real time as the solver explores possible assignments. The gap between the objective and the best bound shrinks until an optimal solution is found.
Four stat cards track solutions found, fatigue range, optimality gap, and elapsed time - so you always know exactly where the solver stands.
Fine-tune Your Allocation
After the solver finishes, open the Metrics Board to inspect the result from every angle. Drag and resize metric cards to build the dashboard layout that works for you.
Nine built-in metric types cover fairness, fatigue, workload balance, and task-type distribution - all filterable by person or capability.
Spot an imbalance? Make a manual tweak, and compare. The dashboard updates live so you can iterate until the schedule is just right.
Distribute to Your Team
Once you’re happy with the optimised schedule, publish it with a single click. Every team member gets a personal web calendar showing just their tasks.
The calendar works on any device - phone, tablet, or laptop. Team members sign in with a passkey, no passwords needed. Tasks are colour-coded and show times, locations, and who else is assigned.
If the schedule changes, simply re-publish. Everyone sees the latest version automatically.
Ready to get started?
Download the desktop app and build your first optimised masterplan in minutes. Or read the docs to learn more.