Built for EYP
Tailored for Head-Organisers who build and update the masterplan. Scroll to see how each feature maps to the way EYP sessions work.
Its first version was created in winter 2024, and it has been under development since then. Since April 2025, this optimiser has been developed with the aim to support organising teams and improve their welfare and well-being.
This project is close to my heart, and I am very open to providing support to anyone who may require it. If you encounter any problems or would like to request a feature, please reach out so that we can incrementally improve this application to fit the needs of the EYP network and its Head-Organisers.
Session-Ready Tasks
EYP sessions juggle ceremonies, committee work, coffee breaks, and multi-venue logistics - often across several days. The app understands the difference between static tasks with a fixed time and floating tasks that only need a time window, letting the solver pick the best slot.
When your event spans two venues, create a transfer so that the right organisers switch locations at the right time - no manual cross-referencing required.
Manual adjustments, cross-referencing spreadsheets, hoping nothing overlaps.
Adjust, optimise, review, distribute. The full cycle in about 15 minutes.
More Time for the Fun Stuff
HOing a session is one of the best experiences in EYP - but the masterplan can eat up time that is better spent with your team. Manual allocation, overlapping shifts, cross-referencing who can drive - it adds up fast.
The optimiser condenses that into a 15-minute loop: tweak a task, hit optimise, review the metrics board, then publish to every organiser’s phone - and get back to actually enjoying the session.
Let the solver handle the spreadsheets.
Get Your Team Set Up
Three roles, three paths. Whether you are running the infrastructure, building the masterplan, or an organiser checking your schedule on the go - there is a tailored guide for you.
The desktop app and the server work independently or together. Pair them for the full pipeline (edit → publish → phone), or use the desktop app on its own.
Set up the server on a VPS so Head-Organisers can publish schedules and organisers can access the web calendar.
Download the desktop app to build and optimise your masterplan. No server required - the desktop app works standalone.
Once the server is running, access the web calendar on your phone. Install it as a PWA for a native-app experience.
Ready to get started?
See the full feature walkthrough, or jump straight into the documentation.