For EYP organising teams
A practical way to organise the work behind a session.
Masterplan Optimiser helps turn an EYP session programme into a workable plan for people, tasks and locations, with workload and availability kept visible.
Why it exists
Reduce repetitive assignment work while keeping organisers in control.
The first version was created in winter 2024. Since April 2025, development has focused on organiser welfare, clearer planning and the needs of EYP sessions.
This remains a personal project built in conversation with organisers. Problems, awkward workflows and feature ideas are welcome because each report can make the tool more useful across the network.
A session-shaped workflow
Four stages from team structure to a live masterplan.
Describe the organising team
Use capabilities for roles, departments and practical skills. MP-Opt can distinguish a Head-Organiser from an organiser who can drive, pay by card or support a specific department.
Turn the session programme into tasks
Create session-specific work from templates, then add the people, places and timings each task needs. Repeated patterns stay reusable without making every session identical.
Protect the team’s pace
Balance coverage against workload, availability and fatigue. The solver handles the combinatorial search while the organising team keeps control of the priorities.
Move from planning to session mode
Publish the approved masterplan, activate participant access and keep the live team aligned when the programme changes during the session.
Questions and feedback