User Management

The Users tab lets you create accounts, generate activation links and manage permissions for persons who need access to the Calendar Web App.

Creating Users

Click Create User and provide a display name and, optionally, tags for filtering. Each user entry is linked to a person record from the published schedule so the system knows which tasks belong to them.

The Person Link dropdown shows all persons in the active event. Select the matching person to associate the user account with their schedule.

Activation Links

Users authenticate with passkeys (WebAuthn). To set up a passkey, each user needs a one-time activation link.

Click the Generate Link button on a user row. The link is time-limited and single-use - once the person registers their passkey the link expires.

Copy the link or share it directly. If a link expires before use, you can regenerate it at any time.

Batch QR Codes

For large groups, use Generate Batch QR to create a printable sheet of QR codes. Each QR code encodes a unique activation link for one user. Hand out the printed sheet so that each person can scan their code to register.

Permissions

Each user has a Can Edit toggle. When enabled, the user may make local adjustments to their schedule in the calendar app. When disabled, the schedule is read-only.

Data Export & Anonymisation

To comply with data protection regulations, two actions are available per user:

• Export Data - Downloads all personal data held for the user as a JSON file.
• Anonymise - Replaces the user's personal information with anonymised placeholders while keeping aggregate schedule data intact.